Finance & Operations Manager
Finance & Operations ManagerPosition: FLAP is seeking to hire a full-time Finance and Operations Manager (“FOM”) responsible for FLAP’s day-to-day operations and finances. The FOM will provide the support necessary to enable the Executive Director to focus on her responsibilities.
Compensation: Pay and benefits depend on experience and skills. Benefits include health insurance reimbursement, paid holidays, paid sick days, paid vacation, mileage reimbursement for job-related travel at the IRS rate, paid leave, reimbursement limit to $100 dollars per month for remote work expenses (such as internet use), malpractice insurance, Social Security, unemployment and workers’ compensation. Salary range of $75,000 – $90,000 per year. Necessary equipment to perform the position’s responsibilities will be provided.
Employment Status: Full-Time-Exempt.
Reports to: Executive Director.
Location: During COVID-19 all FLAP staff is working remotely. Once it is safe to return to FLAP’s office, the expectation is for the FOM to work onsite, as well as occasional travel to attend meetings and events outside of the office.
Physical Demands: The FOM will operate normal office equipment, use a computer and phone for extended periods of time, and carry and set up equipment. Manual dexterity is required. The FOM must possess normal vision or correctible to within normal ranges.
Background: FLAP is a 501(c)(3) non-profit organization, at an exciting point in its growth, committed to improve working conditions for low-income workers and their households in these industries: cannery, farms, greenhouse, landscaping, meat, nursery, packinghouse, poultry, restaurants, and snow plowing. The organization carries out its mission through advocacy, community outreach and legal education, information and referrals, litigation, partnering with other organizations to fight human labor trafficking, preventing family separations by helping immigrants secure dual citizenship for their children, and facilitates the access to cash transfers to very low-income populations. FLAP does not receive funding from the Federal Legal Services Corporation.
Responsibilities:
Financial Oversight and Performance
- Collaborate with the ED and other staff in the drafting and execution of budgets and financial reporting requirements.
- Identify cost-effective investment of resources.
- Recommend additional savings by making strategic choices, prioritizing needs, consolidating contracts, and driving efficiencies.
- Submit daily deposits, maintain and manage petty cash, prepare and reconcile daily cash balances, and perform accounts receivable and payable tasks as needed.
- Work with the organization’s Accounting, Auditor, and other consultants, directing finances, audit, payroll and managing QuickBooks.
- Submit reports and assist with additional tasks as directed by the Executive Director.
Operations:
- Serve as facility manager for the day-to-day operations of FLAP.
- Maintain and destroy paper and electronic files, implement and maintain office equipment plan, including project management systems, hardware, software, order office supplies, mailing and delivery services, and other basic tools for daily operations.
- Ensure FLAP’s network is functional, and supervise website is updated.
- In cooperation with the Program Manager, prepare programmatic grant reports, and administer and execute grants ensuring compliance with governmental agencies and regulations (including private foundations, state and federal funding, CCH, IDHS and A2J).
- Present information on FLAP services at meetings, and participate in local task forces.
Human Resource and Staff Management:
- Perform all human resources functions. This includes recruiting processes, on-board new staff to the organization; coordination, personnel records maintenance, evaluations, terminations, benefits administration, job description updates, approval of timesheets and ensuring the organization functions within all established policies and guidelines.
- Draft necessary procedures for best practices.
- Establish a comprehensive training program to educate employees regarding staff tools, policies and procedures; and improve staff retention.
- Develop new ways to promote teamwork and collaboration across the organization, and keep morale high across all stakeholders.
- Manage worker classification compliance efforts.
Qualifications:
- Professional accounting and financial management experience at a non-profit organization.
- Experience with fund- or project-based accounting and managing restricted grants and assets.
- Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- Technology savvy with experience overseeing information systems and infrastructure, including hardware, software, and accounting/finance applications.
- A successful track record in setting priorities; keen analytic, organization, and problem-solving skills which support and enable sound decision-making.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Ability to multi-task and wear many hats in a fast-paced environment.
- Ability to work against tight timelines, operate with a sense of urgency, perform under pressure to meet deadlines and answer e-mails.
- Ability to work with people of diverse economic, educational, and social backgrounds, while demonstrating a commitment to social justice and immigrant rights.
- Ability to document facts carefully, maintain confidentiality of information, work independently and with staff to meet deadlines.
- Demonstrable computer skills with the internet, e-mail, Microsoft Office, Windows, Microsoft Word, Excel, Outlook, QuickBooks, Salesforce, Zoom, HubSpot, and other programs.
Application:
To be considered for the position, please send the following, via email, to Alexandra Sossa, Executive Director at asossa@flapillinois.org:
- Resume
- Cover Letter – indicating date when you can start working
- Writing sample
- Two references
Please write “Finance and Operations Manager” in the subject line of the email.
Applications will be reviewed until the position is filled. FLAP intends to fill the position ASAP. The organization will not accept incomplete applications. It is permissible to e-mail questions asking for clarification.
Note: this is a grant-funded position; continued employment depends on performance and availability of funds.
FLAP is an Equal Opportunity Employer!
May 24, 2021
COORDINATING ATTORNEY
COORDINATING ATTORNEYPosition: FLAP is seeking to hire a full-time Coordinating Attorney (“CA”) to assist with the organization’s legal cases docket, demand letters, building cases for referrals, do legal Advocacy and deliver Community Legal Education a.k.a “Know your legal Rights”.
Compensation: Pay and benefits depend on experience and skills. Benefits include health insurance reimbursement, paid holidays, paid sick days, paid vacation, mileage reimbursement for job-related travel at the IRS rate, paid leave, reimbursement limit to $100 dollars per month for remote work expenses (such as internet use), malpractice insurance, Social Security, unemployment and workers’ compensation. Salary range of $75,000 – $90,000 per year. This position may be eligible for enrollment in the Income-Based Repayment Plan (IBR) for federal loans that are based on income and the school loan may be forgiven in as little as 10 years. Necessary equipment to perform the position’s responsibilities will be provided.
Employment Status: Full-Time-Exempt.
Reports to: Executive Director.
Location: During COVID-19 all FLAP staff is working remotely, once it is safe to return to FLAP’s office the expectation is for the CA to work onsite, as well as occasional travel to attend meetings and events outside of the office.
Physical Demands: The CA will operate normal office equipment, use a computer and phone for extended periods of time, and carry and set up equipment. Manual dexterity is required. The FOM must possess normal vision or correctible to within normal ranges.
Background: FLAP is a 501(c)(3) non-profit organization at an exciting point in its growth committed to improve working conditions for low-income workers and their households in these industries: cannery, farms, greenhouse, landscaping, meat, nursery, packinghouse, poultry, restaurants and snow plowing. The organization carries out its mission through advocacy, community outreach and legal education, information and referrals, litigation, partnering with other organizations to fight human labor trafficking, preventing family separations by helping immigrants secure dual citizenship for their children and facilitates the access to cash transfers to very low-income populations. FLAP does not receive funding from the Federal Legal Services Corporation.
Responsibilities: 1) Maintain a caseload along with an expert lead-counsel, 2) Advocate before federal and state agencies, 3) attend regular advocacy meetings, 4) Maintain regular contact with Spanish-speaking clients, and when there is a specific legal problem, conduct by telephone or in-person client interviews, 5) Maintain relationships and coordinate effectively with lead-counsel and other organizations, 6) Supervise legal assistants, advocacy manager, law student’s interns, externs and legal volunteers, 7) If Spanish spoken, then provide oral and written Spanish/English translation and interpretation as needed, 8) do community legal education, 9) make referrals, 10) assist with whatever additional tasks as directed by the Executive Director.
Qualifications: 1) Juris Doctor and License to practice law in Illinois is mandatory; 2) Fluency in both written and spoken English is mandatory, fluency in spoken Spanish is a must but not mandatory, 3) Strong writing and oral communication and research skills are required, 4) Demonstrated commitment to public interest law, social justice and immigrants’ rights, 5) Litigation experience in the area of labor and employment is preferred, but not required, 6) Ability to work with diverse audiences, including community advocates is required, 7) previous experience working with immigrants is beneficial for this position, along with other prior work that requires cultural sensitivity, 7) Admission or eligibility for admission to the Northern District of Illinois and willingness to complete the process as quickly as possible, 8) Strong organizational skills, 9) Ability to work independently, 10) Outstanding communication skills, 11) Individually motivated and able to keep momentum, 12) Ability to multitask, 13) Efficiency and prompt turn-around mandatory.
Application: To be considered for the position, please send the following: 1) Resume, 2) cover letter indicating the date when you could start working, 3) writing sample and 4) two references, via e-mail, to: Alexandra Sossa, Executive Director, 33 N. LaSalle, Suite 900, Chicago, IL 60602. asossa@flapillinois.org
Write: ‘Attorney” in the subject line of the e-mail. FLAP will not accept incomplete applications. Please email if you require more information.
Position will remain open until filled, but FLAP is hoping to hire the right person ASAP.
FLAP is an Equal Opportunity Employer!
May 9, 2021
Apply By Email:asossa@flapillinois.org